Is Time Management Key to Success?
Every Living organism has a limited life on this Universe. No one knows how much long one specie is going to live. Some of these come earlier and also leave soon and some have really a long time period. There also exist some of these who fall in a mediocre one i.e. they have an average life span. Therefore, If someone wants to achieve something during this little duration of life then absolutely he/she must stay resolute towards his goal, which can be done easily just by doing every task at its perfect time and in very shortly also. Doing all that trick refers to a very impressive skill known as “TIME MANAGEMENT”. One who knows how to deal with time can softly beat with every hurdle in his/her way so with the passage of time that persons becomes used to with various problems in life and then as a result performs like unbeatable in facing critical and huge problems of life.
Time managing skills are our skills to recognize and solve personal time management difficulties. With decent time managing skills, we can control of our time and daily routine and decrease our stress and increase our energy heights. We can able to continue balance between our work and family lives. We have enough elasticity to retort to new opportunities. The key to effective time management is planning and then complaining the planned time. People who say that have no time to plan, or fail to defend planned time. If we plan what to do and when, and then track to it . then we will have time for all doings. But we can see many types of problems to accomplishing our goal due to many kinds of point.
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How it works
Time Management also leads us towards leadership i.e.
Headship is defined as the to make people know to gain certain course, and also the leader must follow the same power of mind.
Leader ship is not an expert of an organization but it’s a odd strength personality which attracts the normal person.
Personal and professional skills for a successful Manager/ Leader
- Time Managing
- Running conferences
- Making presentation
- Stress Managing
Time management is very central and it may actually affect individual’s overall performance and accomplishments. However, all of these are related by how individuals manage their time to suit their daily living or to make it flow steadily with their practices. Favorable settings and environment will surely promote positive outcomes to the students, besides having good lectures given by their orators. However, students’ time managing can be considered as one of the aspect that can move a student to be a decent student. A good time managing is energetic for students to shine. However, some of the students do not have a good time management skills that has destructively affected their life and their study. The practice of time by students in higher education institutions is associated to their daily routines and activities. Students’ time management can also affect stress level of students as they need to cope with their tasks and their personal shops.
In educational institutions of Malaysia, time managing has a role in shaping how the students perform. This includes the students who are focusing in the teaching profession. Teaching occupation is one of frequent professions accepted widely throughout the whole world. Due to this reason, higher learning institutions all around the world nowadays provide courses which either closely or directly related to the teaching occupation. The learning institutions in Malaysia are not omitted. Here in Malaysia, advanced learning institution provides educational courses in various fields of study. Many learning organizations have their own Faculty of Education to cater the needs and the students to further their studies in this field.
What you achieve during a 24-hour period depends on your own inspiration, your energy, your skills and skills, and other resources.
Since there are always demands on your time, it may be helpful to think about what you will do with your time and to consider some plans for more effective time management.
Time managing is not a way to make you work harder and lengthier, but a means to help you work smarter to complete your work more easily and rapidly.
BENEFITS OF TIME MANAGEMENT:
If you can accomplish your time more successfully, you will be salaried in a variety of ways:
EFFICIENT: You will be more efficient in ration your district and will be able to care your clubs better.
SUCCESSFUL: You will achieve better success in your very important, and highly visible, role as a Lions Front-runner.
HEALTHY: On a personal level, you will surely feel healthier, more bouncing, and in a generally healthier mood.
-OBSTACLES TO EFFECTIVE TIME MANAGEMENT:
There are a lot of things that make it hard for us to manage our time effectively. Let’s consider some of the most common ones, and see if they apply to us:
UNCLEAR OBJECTIVES: It’s hard to hit a target with your eyes closed, and it’s just as hard to achieve something when you aren’t precisely clear about what you want to attain.
DISORGANIZATION: It’s easy to see when your desk is too untidy, but sometimes you have to step back and ask yourself if you are taking an prearranged approach in completing all of your tasks.
INABILITY TO SAY “NO”: We all hunger to be as helpful as we can when others need us, but this can mean pleasing time away from other priorities to do something we may not have planned.
INTERRUPTIONS: Many times, we are in the middle of completing something really important and the telephone rings. These calls can not only take you away from your task, but occasionally they interpose your train of thought and you can’t return to where you were without redoing your steps.
MORE INTERRUPTIONS: We all like to visit with others, but discussions at unsuitable times can cost us time when we have to stop what we are doing and transmit ourselves from our plans.
PERIODS OF INACTIVITY: As abundant as we think we are busy, there are periods in our day when we are not really doing anything. Knowing and making use of these times can have a optimistic effect on our efforts.
TOO MANY THINGS AT ONCE: Many of our errands are not practices. They require attention to detail. When we are attempting to do too many different things at one time, each individual task agonizes as a result.
STRESS AND FATIGUE: Everyone practices stress from time to time, and sometimes we actually operate a little better when there is some level of stress. Too much stress, on the other hand, causes our work to suffer and attires us down physically and mentally. Dealing with stress is an important part of time managing.
ALL WORK AND NO PLAY: Most effective people know how to stability work and play. When work takes over your life, you not only give your body little time to re-energize, but you may end up losing the really vital things in life like family and friends.
WHAT CAN WE DO?
The difficulties that we face are not insoluble. Sometimes, the stiffest thing to do is to identify that these obstacles exist and are affecting your ability to manage your time.
When you have identified your problems, you can begin to overcome them.
Plans you can use to overwhelmed the problems we just examined:
The first, and most vital strategy you can hire to manage your time is to set clear goals for yourself. As a Lions front-runner, you will want to achieve many things in your time of office. The best favor you can do for yourself is to govern what those goals are and make sure your efforts are always directed toward their achievement.
Effective goals share number of characteristics in common. Effective goals are:
SPECIFIC: When a goal is too unclear, you may never know how to reach it or even when you have touched it. Make certain that you know precisely what you hope to attain.
MEASURABLE: When you have a goal that is quantifiable, you will know how far you have to go to grasp the goal, and when you get there.
ACHIEVABLE: It is commendable to set your sights high, but sometimes we try to achieve more than we can actually do. Training and certifying ten Certified Managerial Lions in your district in one year may or may not be achievable at this time for number of reasons. Your penalty area must be such that, if you “spread yourself” you can just spread them.
REALISTIC: Can you launch a program in your district to help everyone with dream problems? It is certainly a worthwhile goalmouth, but it may not be faithful at this time. It might be better to work on setting up a program with schools to provide vision testing and glasses for deprived children.IME-BASED: Most of the goals that you launch in your position as a Lions front-runner will not be long-term. It is significant to set time guidelines for your goals, so that you can keep track of your progress as you are going along and can be alert to when you are falling behindhand schedule.
As a leader in your club or district, you will be faced with many responsibilities. It is safe to say that you will not be able to do the whole thing, so it is wise to periodically make a list of the tasks that confront you and prioritize them. The following technique may be helpful in ordering:
DO: Govern from the list the things you think are most important to achieve and are things you should do yourself.
DELEGATE: Recall that there many Lions within your district with skills, experience, and inspiration to carry out a wide variety of tasks. A truly actual district governor understands that real leaders do not try to accomplish everything themselves and recognizes that some things are better handled by others. Allotting not only frees up your time for other things, it guarantees that capitals are used wisely and that Lions who want to help are inspired and involved.
DELAY UNTIL ANOTHER TIME: Some things can wait. The hazard is deferring too many things until deadlines are near. The best policy here is to ponder when things are due, how long it will take to accomplish them, and what your current workload will allow. For example, registrations and request forms that are not yet due could be sent to LCI former if you have time. It makes logic to delay things that are not due when you are “overworked” and to achieve them ahead of time when you can.
DELETE: If you have set areas using the guidelines we mentioned earlier, you may recognize that some of them are not attainable or realistic, or that they are just not important. A good leader knows when to focus on the important and remove the rest.
It is vital when you have ordered your tasks that you:
ADDRESS THE URGENT: Take attention of things with short-term moments as soon as possible.
ACCOMPLISH WHAT YOU CAN EARLY: Reports, registrations, requests that can be touched early should come next. Don’t put off until tomorrow what you can do currently.
ATTACH DEADLINES TO THINGS YOU DELAY: When you have resolute that something can certainly wait, don’t just toss it aside until later. Launch a limit for the task in your time table and make a note to remind you to begin occupied on it.
As you rank tasks and set bounds, you will want to organize your plans and actions. Some of you may be more relaxed using paper and pencil, so I urge you to make use of a planner with a calendar and plenty of space to make notes. Many organizers contain not only calendar space, but also room for daily doings, contact info, and “to do” lists. Find a manager that fits your needs and use it. You will find this to be crucial tool for managing your spell.
Maybe you use, or would consider using, a computer to help in establishing your time. Today’s processors often come equipped with software programs that include almanacks, task lists, reminders, and contact information. If your computer does not have such a function, software is willingly existing that you can install.
Learn when to say “NO”
The plans we have stated so far have all concerned common business performs. Now I would like to talk some more “personal” strategies that you can apply to your life. These also have a great impact on how effectively you achieve your time.
The first of these plans is being able to say “NO” when it is appropriate. Your life in Lions has always been about giving all that you can to serve your civic. That doesn’t change, but as your duties enlarge as a Lions leader you will find you are named on to do much more than you have ever been requested to do before.
When you learn to say “NO” you are not closing the door on your tasks, but rather you are making sure that you can meet your promises and achieve the maximum possible in the time available to you.
To be able to say “NO” you will have to admit these three principles:
- I realize that I can’t do everything
- I won’t settle to undertake a task or project that I know I will not be able to complete in the timeframe obligatory
- I will not make promises that are not consistent with the goalmouths and objectives I have set for myself
USE YOUR WAITING TIME
Another individual time managing skill is to make good use of your “to come time.”
Have you ever thought about how abundant time you employ doing naught during an average day? Usually this is not a situation where you planned to do nonentity it just occurred. Think about all the possessions you could accomplish if you could make use of this time. For instance:
- Time you spend go back and forth on a train or bus
- Time you gap at the doctor or dentist office for your appointment
- Time you devote on a plane, waiting for your plane, or the time you spend waiting for your luggage
- Time you spend “on hold” on the telephone
- Time you spend when you arrive at work or at a meeting previous than you had anticipated
There are two ways to look at these eras of time. You can either deliberate them as “wastes of time” or as “gifts of time.” If you choose to think of them as aids of time, you can use them as chances to accomplish routine tasks that are essential, but don’t need large periods of time.
Most fruitful people have already found that there are a quantity of things that they can achieve while they wait.
The trick of making use of your waiting time is to always make sure you have roughly with you that you can achieve in the event that you are kept waiting.
READING CORRESPONDENCE: Take your postal with you and read it while you are waiting or roving. Some PDAs have e-mail ability, so you can read your e-mail on a train or plane or at the doctor’s office.
WRITING LETTERS OR MEMOS: While you wait, you can take out a pad or use a PDA to write letters or memos. This could also be a good time to update your organizer.
READING OR LISTENING TO TAPES: Carry a book or publication or a tape with you. You can also copy books and articles to your PDA. There is often no time in your schedule to keep present on books or articles related to your business or to self-improvement. Instead of being impatient when you are delayed, this could be a perfect time to loan your own knowledge and skills.
CONCENTRATE ON THE TASK AT HAND
You will be manipulating many errands while you serve as a Lions front-runner. There is no way around this fact. But one important plan to keep in mind is to distillate completely on the current task. Attentiveness can be difficult when you have a lot on your mind. Your time will be better consumed if you are able to:
FOCUS ON YOUR GOAL: You may have many promises and many concerns, but you will achieve more when you keep focused on the one task you are executing at the moment
TUNE OUT INTERRUPTIONS: You will find your attentiveness is at its maximum level when you can set aside times during the day when you will not answer the phone or schedule visitors. You can’t isolate yourself all the time, but by evading interruptions for specific periods of time, you may find you can achieve tasks positively in far less time than you expected. When you must reply to phone calls, be assertive in minimizing interruptions by asking if you can call back at another time or meet another day.
CONSIDER YOUR PERSONAL PRIME TIME
Are you one of those people who gets up before the sun rises and starts working? Is the early evening, after the evening mealtime, your time to work? Or are you someone who favors to wait until the quiet of the night hours to do the really tough tasks?
Everyone is dissimilar. Most research shows that tasks that take the most cerebral concentration are most effectively talented early in the day, but even these studies recognize that this is not always true, and that everyone has a “personal prime time.”
When you plan your tasks, think about your own “prime time.” If you do your finest work early, plan to do the routine tasks later in the day and distillate on the more stimulating tasks when you are at your best. If you don’t really get going until later, handle the routines in the morning and save the more difficult tasks for future.
CELEBRATE YOUR SUCCESS
Celebrate the attainment of your goals to maintain a healthy balance in life between work and play. Recompence yourself when you complete a task or texture a project.
If you worked in a team setting, or vicarious some tasks to others, reward the labors of all tangled.
Festivity is a energetic part of all project organization. No matter how tight your schedule looks, this is TIME WELL SPENT!
Finally, as time managing skills grow, your stress and anxiety levels will go down and output will go up Time managing tools which include day developers, to-do lists, weekly and long-term calendars will upsurge organization and help eliminate deferment.
- MindTools: What is Time Management?
- Activin Training: The Importance of Good Time Management
- Management Study Guide: Time Management Meaning and its Importance
- Innolux: The Importance of Time Management Aspects of Project Management Part 1