Health Data Breach Response Plan: a Managed Care Organization’s Comprehensive Plan

Response plan on health data breach

Introduction

Security imperatives of preventing, responding and detection of breaches will finally end with good reason and appropriate rejoinder criteria implemented. Breaches in various companies have become inevitable despite efforts put in place of trying to prevent their continuous occurrence. Once there is unauthorized disclosure, compromise of protected data or hacking of information that is protected has happened, an organization is obliged to respond. Putting effective response plan is not such a small feat.

Organization’s response to breach

Performing risk analysis is the primary program intended in implementing security and privacy program and is one of the requirements under the safety rule. From the perspective of preventing unsecured leak of information, risk analysis is one of the best processes of identifying vulnerabilities and threats to medical field. Determination of privacy is sufficient in preventing breach from occurring.

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Response team

Response team should be selected from the integrity of stakeholders who have an interest in the organization’s data. The team selected should have the ability to implement and establish sustainable security responses. IT security, physical security, privacy officer, nurse auditor, administration, health information services are the main streams for creating a response. In many organizations, an approach found in much internal business operation has no reason of crossing paths. A team having cross-functional practices encourages the collaboration and coordination of resources through efficient business workflow procedures and policies that help in the elimination of gaps found in information management of providing data for theft activities. The best plan is by ensuring that everyone has a monitoring role. Furthermore, in some levels, the security response team has to take steps that involve the entire organization staff, the patient and business associates for mitigation and monitoring process.

Developing security response plan

An effective response to incidents of data breach requires one to put a collective effort of individual victims, security officers, privacy and HIM professionals. Data breach response plan involves the identification of state laws that apply to breach notification, disclosure, and reporting. Determination of the organization’s obligation of reporting and disclosure of any law enforcement related to data breach notification will be critical in ensuring that there is data security in health organizations.

A family member and individual patients are the first ones to learn about data security breach involving their health information. The organization should ensure that each has the knowledge of how to respond to the suspected breach. Contacting the manager involved in health information will be the basis of finding where the data breach activity took place. The organization should welcome reports about the security of data from patients and family members. Reporting mechanism should be known widely and have the easiness of negotiating. Therefore, there should be a provision of a patient approaching the officer to report a possible breach involving data of some individuals.

Three-point system measure

Proper risk analysis includes a three-step process which involves evaluating, identification and reducing the impact of the risk. The steps used include asset prioritization and inventory. Examination of security details in existence should be given priority in identifying the threats and vulnerabilities that are involved. Vulnerability and risk identification will help in mitigating all identified risks. Determination of the effect associated with the continued existence of a threat to the organization should be done swiftly to avoid further threats to the organization.

Security incident response

Security response team is charged with the development of security response reporting form and checklist that will ensure the safety of data in an organization maintained. Data breach mitigation and checklist should be accompanied by security incident response form to give the organization the priority of ensuring their data security.

Designating communication coordinator

One person should be appointed to serve as a communication director that essentially removes the need for involving members of security incident team who is left free to mitigate and investigate the incident of data breach. The focal point of communication can serve as the single coordinator between the media and the organization.

Conclusion

Data breach response ensures that there is prompt notification to individuals who guide the response in ensuring that there is a comprehensive security plan action taken. An efficient breach notification plan starts with front end involved in administrative and technical safeguards that finally concludes with follow-through process addressing the adverse effects of data breaches. Response plan on health data breach Introduction Security imperatives of preventing, responding and detection of breaches will finally end with good reason and appropriate rejoinder criteria implemented. Breaches in various companies have become inevitable despite efforts put in place of trying to prevent their continuous occurrence. Once there is unauthorized disclosure, compromise of protected data or hacking of information that is protected has happened, an organization is obliged to respond. Putting effective response plan is not such a small feat.

Organization’s response to breach

Performing risk analysis is the primary program intended in implementing security and privacy program and is one of the requirements under the safety rule. From the perspective of preventing unsecured leak of information, risk analysis is one of the best processes of identifying vulnerabilities and threats to medical field. Determination of privacy is sufficient in preventing breach from occurring.

Response team

Response team should be selected from the integrity of stakeholders who have an interest in the organization’s data. The team selected should have the ability to implement and establish sustainable security responses. IT security, physical security, privacy officer, nurse auditor, administration, health information services are the main streams for creating a response.

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